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Drawing Review Process Automation

A feature-packed Business Process Automation module that fully automated the drawing review process for this thermal power generating client
Customer Profile

NSPCL ( NTPC-SAIL Power Company Limited )is a joint venture of National Thermal Power Corporation and Steel Authority of India Limited engaged in power generation primarily to meet the captive power requirement of various steel plants of SAIL throughout India.

Problem Statement

The Project Manager, on behalf of the organization, initiates a project that comprises of Master Drawing Lists (MDL). The MDL contains all the necessary information to drive the desired output, i.e. detailed machine drawings of varied nature.
Once these MDLs are created, the vendors are notified of the same, and they begin to submit Engineering Drawings files to be reviewed by the reviewing team.
With multiple projects running across India, and numerous vendors associated with each project, it became very challenging to monitor the performance of the vendors, as well as having visibility to the status of the projects themselves.
The review of the submitted drawing required the perusal of the reviewing team (Reviewer, Custodian, Project Manager, ad-hoc assignees), and the comments and annotations done by various engineers in the drawing could not be tracked and observed from a single platform in the workflow.
The review process was also in the need of an archival mechanism for past projects and projects on their successful completion. Features like version control, status monitoring, reporting and necessary communication through emails would also add great value to the reviewing process.

Proposed Solution

The implementation of a systematic workflow and automation modules to cover various stages of the review process simplified the process to a great extent, with all the bells and whistles like archival mechanism for past projects, annotation of drawings, version control, status monitoring, reporting and necessary communication through emails.
The automation enablement offers the below:
1. MDL creation
2. Drawing review
3. Collaboration
4. Reporting and Monitoring of processes and tasks
5. Document approval workflow
6. Publishing the final approved version along with revision history trail
7. Customized reports and dashboards

The web-based solution facilitated the client to have a real-time track of the vendor from the dashboard, created a transparent review process across the vendor and the reviewing team. and facilitated the invoicing process for the vendor quickly, based on the completion of review and approval by the client. Thus helping bring the reviewing team and the vendors on the same page, saving a lot of time and enabling clear communication and feedback to be shared
Intelligent Business Process Automation

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