Content is usually stored across various physical locations and in multiple storage types. The documents can be stored in physical form or digital formats like emails, shared drives, computers and removable storage devices, etc. The larger the organization, the larger the volume of documents, leading to a bigger challenge in managing them.
This mismanagement of documents hampers accessibility, productivity and collaboration, while being a threat to the security of the documents.
The document management solution from Somnetics gives you full control over your content and helps boost the efficiency of your processes. Your content and information need not be in silos anymore!
The centrally located documents, either on Cloud or the servers, can be accessed from anywhere through a simple web-based platform on desktop, mobile or tab. Information on-the-go!
Intelligent search with Fuzzy Logic and a systematic data storage structured for quick retrieval results in blazing fast search - thousands of files in milliseconds
Dual-layer 256-bit encryption for all files and data, both for data in rest and in motion ensures foolproof security. Additionally, a highly sensitive document can be locked or vaulted
Maximise content usability by combining it with automated workflows. Use the rich metadata and content to streamline any content-related activity
Keep track of the latest version with version control and have details of any modifications made to documents with audit logs
Share documents within and across departments, annotate on documents to communicate and chat to be on the same page!
It is imperative to select the right tools & technologies to ensure end-to-end Document Management
▪ Intakes documents through manual or automated bulk uploads of scanned or electronic copies and integrated email upload
▪ Processes and transforms to digital information with accurate OCR
▪ Correctly tags all documents with appropriate information with reliable Indexing
▪ Allows fully configurable search backed by Fuzzy Logic
▪ Avoids confusion and errors by maintaining the latest versions of documents and check-in and check-out
▪ Provides a high level of security to the documents with robust authorization and advanced encryption methods
▪ Offers expansive rights and roles control to ensure documents are made accessible correctly
Our solution can effortlessly handle a wide variety of document formats - from email, images, forms and contracts, and perform all of its functions seamlessly.
▪ Store documents centrally and allow quick access
▪ Secure all documents and provide authorized access only
▪ Show a log of actions made on documents
▪ Maintain a record of different versions of documents with details
▪ Allow comments on documents without editing the document